CUSTOMS OPERATION IN BRAZIL
Every package arriving in Brazil via courier might go through customs inspections, which are usually strict and very bureaucratic. In case the Brazilian authorities judge the collateral as an imported good for commercial purposes, the package may be retained in customs for an indefinite period of time. In order to recover it, further documents and taxes can be required, with no guarantee that the material will be released.
TRAVELWEEK SAO PAULO'S RECOMMENDATION
Due to the reasons above, we strongly recommend you to bring your collateral with you as accompanied luggage. In case you are not able to bring all the material along with you and need to send part of it via courier, it is absolutely necessary to observe the regulations and procedures presented by the courier company.
If you wish to have your delivery handled by a specialized company, Travelweek Sao Paulo recommends the services of AGILITY FAIR & EVENTS, which specializes in import and export logistic projects for international exhibitions and events. Their services include shipment advisory, receiving and delivering the material to its final destination (Sao Paulo Bienal Pavilion).
SHIPPING YOUR MATERIAL TO BRAZIL IN ADVANCE
As Travelweek provides Pre-Scheduled appointment meetings, exhibitors do not need to pack large amount of collateral material for distribution.
Considering bureaucratic customs operation, we strongly recommend you to bring your collateral as accompanied luggage.
In case you are not able to bring all the material along with you and need to send part of it via courier, it is absolutely necessary to observe the regulations and procedures presented by the courier company.
Please find below a few tips that may help you in the process:
- Send your material with reasonable period of advance in order to have time to prepare collateral in case of a missing shipment. Consult the chosen courier company to confirm delivery deadlines.
- The shipping should be made from a physical person to a physical person. It is important that the name of the guest (physical person) is mentioned as a receiver. It is also important that this is a guest of the hotel, not a staff member. If only the companies’ name is mentioned, the Customs in Brazil will understand that it is formal importation and will require a shipping company (“despachante”) to release the boxes.
- The passport number of the sender and the recipient should be informed to the AWB (FedEx, DHL, UPS, etc.).
- Make sure to contact the hotel where you will be staying in advance, to inform about your shipment and check hotel policies.
- Additional fees are often charged by courier companies against the consignee. You will be asked to pre-pay all taxes in advance or fill in the courier form advising that any extra tax will be paid by the sender. Hotels may and most likely will reject unpaid shipments.
- Do not include in your package: gifts, amenities or souvenirs, which may be considered as an imported good for commercial purposes.
- Do not ship drinks, food, cigars, cosmetics and other controlled goods, that require special import permits.
- Do not overweigh your packages. Strictly follow the regulations informed by the courier or specialized company.
- It is mandatory to price your material. Do not declare your shipment as zero value.
- Travelweek Sao Paulo does not guarantee that by following the procedures above, your material will be released by Brazilian authorities and satisfactorily delivered.
- Travelweek Sao Paulo is not able to assist participants to disentangle shipments retained at customs and does not take responsibility for the services of any other 3rd party company.
- This is merely an indication of services, in order to best assist our partners.
- Do not mail any package or material to Travelweek Sao Paulo’s office address nor to the Bienal Pavilion as they will be rejected.